Part-Time Administrative Assistant - Event Group

Ronald Reagan Presidential Foundation & Institute:q

The Ronald Reagan Presidential Foundation and Institute (RRPFI) is the sole nonprofit organization created by President Reagan charged with advancing his legacy and principles – individual liberty, economic opportunity, freedom and democracy, peace through strength, and national pride.

A globally recognized nonpartisan organization based in Simi Valley, CA, with a leading policy institute in Washington, DC, RRPFI delivers impactful public affairs programming, policy convenings and projects of national and international significance, scholarly initiatives, and distinctive educational programming shaping the perspectives of middle, high school, and college students.

In addition, RRPFI sustains the Ronald Reagan Presidential Library and Museum, the largest and most visited presidential library. A leading cultural institution, RRPFI houses a remarkable 125,000 square foot museum with unique historical pieces that tells the story of Ronald Reagan’s life, presidency, and enduring impact, and hosts world-class special exhibitions.  More information is available at www.reaganfoundation.org.

With views all the way to the Pacific Ocean and an hour from Los Angeles International Airport, RRPFI’s Simi Valley campus sits on 400 acres atop a hill, serves as the final resting place of America’s 40th President and former First Lady Nancy Reagan, displays a chunk of the Berlin Wall, and houses (among other remarkable displayed hardware) the plane President Reagan flew on as Air Force One to 26 countries. Also onsite are the Reagan Center for Public Affairs, the Presidential Learning Center, the Air Force One Pavilion, and the Reagan Leadership Center.

Job Requirements:

The RRPFI seeks a part-time Administrative Assistant for our Events Department (approximately 24-28 hours per week) to perform a wide range of office functions.

Duties and Responsibilities

• Answer, screen and transfer inbound phone calls

• Retrieve messages off of voicemail

• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)

• Basic office duties including photocopying, faxing, filing and mailings

• Handle phone requests for information 

• General administrative and clerical support

• Assist with incoming/outgoing mail, including UPS and FedEx

• Database entry and invoicing using Salesforce and Excel

• Errands to drop off/pick up material, mail, etc.

• Special projects, i.e. Internet research, marketing calls, creation/maintenance of spreadsheets in Excel

• Expectation to work Foundation events, including in the evenings, on weekends and holidays

• Other duties as assigned

Qualifications

• High School diploma (or equivalent) required

• Office experience required

• Excellent interpersonal and listening skills

• The successful candidate must be passionate about President Ronald Reagan’s legacy and principles

• Ability to work special events – some evenings, weekends and holidays

• Knowledge of operation of standard office equipment

• Knowledge of clerical and administrative procedures and systems such as filing and record keeping

• Demonstrated good communication skills - written and verbal

• Organizational skills with attention to detail and high level of accuracy

• Work and time management skills, including flexibility and adaptability

• Customer service orientation

• Current valid driver’s license 

• Ability to collaborate and work in a team environment

• Initiative, integrity and stress tolerance are a must

• Event experience is a plus

Salary and Benefits

• This is a non-exempt regular part-time position, located at The Ronald Reagan Presidential Foundation & Institute in Simi Valley, California

• This position offers $19.00 per hour and will be eligible for overtime

• Employees have the opportunity to participate in a retirement program.

• This position offers Paid Time Off (PTO) benefits based on hours accrued per pay period and years of service

Work Environment/Physical Demands

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Work is done in an office environment and may involve errands around the property.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

To respond to this opportunity, please send cover letter and resume to cmo@reaganfoundation.org.

The Ronald Reagan Presidential Foundation and Institute is an Equal Opportunity Employer.