Part-Time Staff Assistant

The Ronald Reagan Presidential Foundation and Institute

The Ronald Reagan Presidential Foundation and Institute (RRPFI) is the sole nonprofit organization created by President Reagan charged with advancing his legacy and principles – individual liberty, economic opportunity, freedom and democracy, peace through strength, and national pride.

A globally recognized nonpartisan organization based in Simi Valley, CA, with a leading policy institute in Washington, DC, RRPFI delivers impactful public affairs programming, policy convenings and projects of national and international significance, scholarly initiatives, and distinctive educational programming shaping the perspectives of middle, high school, and college students.

In addition, RRPFI sustains the Ronald Reagan Presidential Library and Museum, the largest and most visited presidential library. A leading cultural institution, RRPFI houses a remarkable 125,000 square foot museum with unique historical pieces that tells the story of Ronald Reagan’s life, presidency, and enduring impact, and houses world-class special exhibitions.  More information is available at www.reaganfoundation.org.

With views all the way to the Pacific Ocean and an hour from Los Angeles International Airport, RRPFI’s Simi Valley campus sits on 400 acres atop a hill, serves as the final resting place of America’s 40th President and former First Lady Nancy Reagan, displays a chunk of the Berlin Wall, and houses (among other remarkable displayed hardware) the plane President Reagan flew on as Air Force One to 26 countries. Also onsite are the Reagan Center for Public Affairs, the Presidential Learning Center, the Air Force One Pavilion, and the Reagan Leadership Center.

Job Opportunity

The RRPFI is currently seeking a highly organized and proactive Part-Time Staff Assistant to support daily business operations with a focus on invoicing, credit card reconciliation, and IT-related administrative tasks. This role is ideal for someone who enjoys keeping things running smoothly behind the scenes and thrives in a detail-oriented environment.

Responsibilities

• Answer and direct incoming phone calls.

• Greet and assist visitors and clients.

• Manage and process invoices, ensuring timely submission and accurate record-keeping.

• Coordinate monthly credit card reconciliations by gathering receipts and verifying expense allocations.

• Maintain organized documentation and filing systems, both digital and physical.

• Provide administrative support for IT-related functions, including tracking software licenses, logging equipment inventory, and assisting with vendor communications.

• Support scheduling, internal communications, and meeting coordination as needed.

• Assist with documentation of IT procedures and help coordinate service requests or issue follow-ups.

• Perform general office administration tasks to ensure efficient day-to-day operations - photocopying, faxing, filing, and mailings.

• Handle phone inquiries and provide information as needed.

• Use SalesForce to take reservations and research information.

• Run errands to drop off/pick up materials, mail, etc.

• Assist with special projects, including (but not limited to): internet research, marketing calls, and Excel spreadsheet creation/maintenance.

• Opportunity to participate as a team member in Foundation events, which may occur in the evenings, on weekends, and holidays.

• Other duties as assigned.

Qualifications

• High School diploma (or equivalent) required.

• The successful candidate must be passionate about President Ronald Reagan’s legacy and principles.

• Previous office experience is required.

• Confidentiality and discretion required.

• Excellent interpersonal and listening skills.

• Proficiency in Microsoft Office programs, particularly Excel and Outlook; knowledge of Salesforce is a plus (training will be provided).

• Comfort with basic IT tools and systems; willingness to learn and adapt to evolving technological needs.

• Ability to work flexible hours for special events, including some evenings, weekends, and holidays. This includes the last week of November/first week of December for our annual Reagan National Defense Forum.

• Familiarity with standard office equipment and administrative procedures.

• Strong written and verbal communication skills.

• Organizational skills with great attention to detail and accuracy.

• Effective time management and ability to adapt to changing priorities quickly.

• Customer service-oriented mindset.

• Valid driver's license.

• Ability to work collaboratively in a team environment.

• Initiative, integrity, a sense of humor, and stress tolerance are essential.

Salary and Benefits

• This is a non-exempt regular part-time position based in Simi Valley, California.

• Compensation is $18.00 - $20.00 per hour with eligibility for overtime.

• Paid Time Off (PTO) benefits based on hours accrued per pay period and years of service.

• Museum store discount/Museum admission free

• Opportunity to participate in 403(b) retirement plan.

Work Environment/Physical Demands

The work environment is primarily office-based, with occasional errands on the property.  Reasonable accommodation will be made for individuals with disabilities.

To apply for this position, please email your resume and thoughtful cover letter to adminassistant@reaganfoundation.org. 

The Ronald Reagan Presidential Foundation and Institute is an Equal Opportunity Employer.