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The Ronald Reagan Presidential Foundation & Institute

The Ronald Reagan Presidential Foundation and Institute (RRPFI) is a nonprofit, non-partisan organization dedicated to the preservation and promotion of the legacy of Ronald Reagan and his timeless principles of individual liberty, economic opportunity, global democracy, and national pride.  It sustains the Ronald Reagan Presidential Library and Museum, the Ronald Reagan Institute, the Reagan Center for Public Affairs, the Walter and Leonore Annenberg Presidential Learning Center, The Air Force One Pavilion and the award-winning Air Force One Discovery Center.  Located in Simi Valley, California, the Library houses over 55 million pages of Gubernatorial, Presidential and personal papers and over 60,000 gifts and artifacts chronicling the lives of Ronald and Nancy Reagan. It now also serves as the final resting place of America’s 40th President and his First Lady. www.reaganfoundation.org

Job Description/Responsibilities

We are looking for an experienced Human Resources professional with solid communication skills (both written and oral) who will provide both onsite and administrative support to all members of our teams in both Simi Valley, California and Washington, D.C.  The H.R. Manager will be located in Simi Valley and will be expected to be onsite no less than three days a week to be available for employee questions, concerns, and to administer paperwork for all phases of human resources activity.  He/she will report to the Chief Administrative Officer, but will work closely with the Chief Financial Officer, Controller and designated H.R. specialist from our professional employer partner/organization on payroll, legal issues, regulations and other matters affecting human resources functions to ensure policies, procedures, and reporting are in compliance.

Specifically, you will have duties and responsibilities in the following areas:

  • Write job descriptions, keep them updated for required legal wording, manage internal and external job postings, interview candidates when requested;
  • Work with all new candidates to complete application, and then guide them through background screening, notifying supervisors when completed;
  • Write all letters of employment to new employees, customizing each one for the various departments and jobs, including a non-disclosure agreement, COVID-19 vaccination policy, personalized arbitration agreement, Employee Handbook, and benefits sheet;
  • Complete all onboarding documents with professional employer partner/organization, then work with Finance team to complete documents and timekeeping process for each employee;
  • Create and maintain “hard copy” personnel folder, including records of participation in benefits plans such as insurance and pension plan, personnel transactions such as annual goals, promotions, salary increases, performance reviews, and terminations;
  • Perform administrative and recordkeeping tasks related to staffing changes, including layoffs, resignations, terminations, and extended leaves of absence.
  • Support company-wide information meetings or trainings such as harassment in the workplace and annual review of retirement or benefit plans.
  • Administer Mandatory COVID-19 Vaccination Program documents;
  • Work with all supervisors on issues relating to interviewing, hiring, terminations, promotions, performance review, safety, and sexual harassment training;
  • Advise management in appropriate resolution of employee relations issues;
  • Respond to inquiries regarding policies, procedures, and programs;
  • Administer all termination proceedings, including interviews/meetings, paperwork, final wages, acknowledgement forms, receipt of keys/fobs;
  • Administer performance review program to ensure effectiveness, compliance, and equity within organization;
  • Maintain knowledge of legal requirements and government reporting regulations affecting human resources functions and ensure policies, procedures, and reporting are in compliance.
  • Serve as liaison between EDD and Insperity to ensure employee documents are forwarded and questions are answered regarding reason for termination.
  • Confirm employment for outside organizations and sign letters of authorization for employee home loans;
  • Maintain current Employee Handbook online, work with CFO, Controller and H.R. specialist from professional employer partner organization to make changes, then issue new Handbook to all employees;
  • Work with CFO and Controller to answer employee questions on benefits programs such as life, health, dental and disability insurances, pension plans, vacation, sick leave, leave of absence, and employee assistance;
  • Investigates accidents and prepares reports for insurance carrier; and,
  • Other duties as assigned.

Qualifications

  • Bachelor’s degree;
  • Minimum of 3 years of relevant Human Resources experience;
  • PHR/SHRM-CP not required, but it would be a plus;
  • Demonstrated strong written and verbal communication abilities, including good listening and comprehension skills;
  • Adaptability and willingness to be patient while solving personnel issues.
  • Exemplary customer service skills, including courtesy, sensitivity, prompt responses and ability to manage difficult or emotional employee situations.
  • Skillful problem solving, including the gathering and analysis of information, timeliness, objectivity, and resolution of both individual and group problems;
  • Team player who can balance both team and individual responsibilities as well as contribute to building a positive team culture;
  • Strong knowledge of Microsoft Office and Outlook;
  • Performs effectively and professionally under pressure;
  • Exhibits exceptional organizational and time management skills;
  • Ability to meet deadlines, multitask and prioritize;
  • A proactive approach and “no task is too big or too small” mentality; and,
  • Ability to work Foundation events including, but not limited, to the annual Reagan National Defense Forum at the end of November/first weekend in December.

Salary, Benefits and Job Location

This is a non-exempt regular part-time position, approximately 25-28 hours per week.  The position is located at The Ronald Reagan Presidential Foundation and Institute in Simi Valley, California.  This position will be compensated hourly based on experience and will be eligible for overtime.  This position offers the opportunity to participate in a retirement program as well as Paid Time Off (PTO) benefits based on hours accrued per pay period and years of service. 

Work Environment/Physical Demands

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Work is performed in an office environment.  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

How to Apply

To apply, please send a thoughtful cover letter, resume, and salary requirements to cao@reaganfoundation.org.  Please specify job title in the subject line.

 

The Ronald Reagan Presidential Foundation and Institute is an Equal Opportunity Employer.